5 Tips for Writing Clear Emails

Abydos Academy Team




Today, emails are the most common form of communication - with billions of emails sent daily. But due to workplace pressures, email communication can create confusion, especially when people feel overwhelmed by the number of emails they receive or need to write. Often this rushed process results in even more emails as you seek clarification for others or vice versa.

In this post, we're sharing 5 tips for writing clear emails - taken from our comprehensive Professional Emails course.

5 Tips for Writing Clear Emails

  1. It is important to consider the audience and the situation before deciding whether an email is the right communication medium to use.
  2. Writing a good email subject means keeping it concise and to the point to summarise what the email is about.
  3. Busy people do not have a lot of time to figure out what you are trying to say. After your greeting, you should identify very simply and succinctly the purpose of your email.
  4. After explaining all your points, you need to clearly explain what you want the reader to do next. You should make sure the recipient knows your expectations.
  5. Your call to action in an email needs to consider the urgency of the action required, the audience, your relationship with the person and your corporate culture (if applicable).

BONUS TIP: As Shakespeare once said, "Brevity is the soul of wit." So it's more important to be concise than clever.

To write effective business emails in plain English, check out our Professional Emails course. This course details the most common types of emails, analysing their content, formality, and style, and providing you with even more tips on writing emails professionally.

If you really want to impress your boss and clients, why not sign up for the Professional Emails Bundle. It is the perfect tool kit for business professionals who want to write effective emails, communicate precisely, and employ editing and proofreading strategies for outstanding results.
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